If you put the right structure in place, present a clear package of information and create a process to elicit proper feedback, board meetings go more smoothly and more quickly, and the board will have more confidence in you and your company. Clients receive 24/7 access to proven management and technology research, expert advice, benchmarks, diagnostics and more. Given the little time in the Boardroom, most of the work is done beforehand. Both checking facts and getting the right feeling, requires them to investigate details. Visually guide the attention to make it clear what to look at first, second and third. Risk and the board Boards play a crucial role in risk oversight. Dont attempt to control the process unless asked. Team Dynamics. When choosing between words and media, pick the latter. Boards vary according to the country in which they operate and the company . Take a seat, check logistics such as the connectors for your computer. BoardEffect - Board of directors vs Management: what is the difference? The Board Cafe is an electronic newsletter for members of nonprofit boards of directors.. Boardsource is a large site, with catalog and on-line ordering, lots of links, resources of various kinds, FAQs, etc.. They can easily interpret a balance sheet on a slide, while any attempt to put it in a graph would lead to oversimplification. How to make a Presentation to the Board of Directors. You might notice confused looks or a shift in body language. Ask for questions and let the discussion unfold. Step 2 Build a concise, solid narrative. Be aware that different board members might have different agendas. Presentation Budget Development Worked with Vice Presidents, Hospital Line Managers & Executive Leadership Team (ELT) to develop and lead an integrated budget development process. Heres an example outline for a presentation where the head of the marketing team is proposing course offerings as a new lead generation channel. To avoid this, set up early and do a run-through before your scheduled presentation time. A response like this can mitigate the situation while still keeping you on track. 1. Then you can be prepared for more in-depth questions that may arise. So, on the slides, put keywords, rather than long sentences. But dont exaggerate. This can help you deliver a meaningful speech. How do you do that? Otherwise, for example, you may dive into an answer that is very specific to you when they might be seeking an answer that applies to the broader company. As a guideline, we recommend following the 5/5/5 rule: Remember: The slide deck is there to serve as notes for your presentationnot to encapsulate every single detail. The meeting may be held at the office of the company, or it may take place via video conference. Gartner Terms of Use Board of Directors - B of D: A board of directors (B of D) is a group of individuals, elected to represent stockholders . According to the Harvard Business Review, its about finding the right balance of preparation so that you feel confident without becoming overly stiff. It is not uncommon that the discussion starts immediately without formal presentation. Exile the bulk of the details to the attachments. In case there are any new or retiring members, give them welcome or farewells where they are due, and acknowledge any visitors to the session. Author of Presentation Thinking & Design, Financial Times Publishing. Bring clients, products or employees to life with pictures. But in this way, you might lose their attention long before you even come close to that conclusion. Prepare well by researching the company, its products and services, competitors, and industry trends. But avoid highly surprising new information. Department Directors and managers inputted the statistics and FTEs requested to run departments and own the budgets developed Use historical trend to guide The more time the issue takes to resolve, the more panicked you get. Who asks what kind of question? The template was inspired in Kalitron packaging but with an original touch that makes . Getting those answers will help you create a presentation that not only interests your audience but also aligns with their goals. It needs to be sparse, and simply identify the topics you'll cover in the following slides. When theres a lot at stake with a board presentation, its easy to stress out and end up spending the whole time reading exactly whats written on your slides. BoardEffect Board of directors vs Management: what is the difference? you know your stuff. By following the tips above, youll be well on your way to giving a brilliant board presentation that showcases your performance and strengthens the relationship between the C-suite and the board. Pictures and keywords alone wont do the job. The narrative is your core story. Find out how your Board functions: Is there a formal presentation? This isnt a TED talk. Have a strong opener to catch their full attention. A board meeting is an official gathering of the members of a company's Board of Directors (or equivalent) to discuss business matters. Is it a well-grounded strategy that fits the mission and goals? In order to give flavour to your narrative, add some data to prove your point. McMillan suggests a "five slides in 15 minutes" style presentation, with an intro and closing slide. Too often strategy gets lost amidst the approval of board minutes and the dissection of business metrics. State laws obligate public corporations to keep a BOD. Since Directors will have read your conclusion upfront, keep your talk short (5-15 minutes). Muy bueno Sebastin, y tambin muy cierto. Contrary to a management team, a Board has no hierarchical structure. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Sorry, No data match for your criteria. Financial reports demonstrate to board directors that the company is in legal compliance with state and federal laws, which includes following Generally Accepted Accounting Principles (GAAP). The board matrix helps your governance committee take stock of the current board's skills, demographics, and connections. Here are two different key messages for the same story: Which is better depends on what the major focus is for your audience. Many board members have access to basic training and awareness around technology topics but lack an understanding of their practical application to the business and industry. formId: '0e298fd9-9688-4b49-a0f7-49df1b840f49', Practice is the cure to presentation jitters and the formula for seamless delivery. Is it an item for information or decision? Attachments should be structured in such a way that the reader can easily retrieve specific details. However, a lengthy, in- depth presentation is more likely to leave the board scratching their heads than directing resources the right way. Whether its a KitKat or a chocolate cake, having chocolate after dinner feels like the perfect ending. Any attempt to achieve a hidden purpose will only weaken your presentation and credibility. All directors have the opportunity to ask questions and voice concerns about the company's progress. Ask for approval of the board to the items you just read. A Board of Directors is a particularly demanding audience because time pressure, information quality and unanimity are more important to them than to any other management team. Another case is votes made by ballot. This should only be supplemental information that would be too time-consuming or distracting to cover in a presentation, like reports and demos. And gradually add further detail. You don't want to wait until the end of the fiscal year or even the beginning of the new fiscal year to set dates for your next board meeting. Only use acronyms they know or put the full wording next to it. Take out unnecessary elements, colours, lines, boxes and decoration. Its the audiences chance to ask questions and discuss the presentation. Directors want to be well-informed and create consensus prior to the meeting. There are several reasons for this: If you leave it to your audience to make sense of the data, they might reach a conclusion that doesnt align with your message. Where possible, visualise the concepts and the data. In addition, they can offer suggestions and ideas to improve the company's performance.. If success for the board is making a decision based on return on investment, run the ROI and make a recommendation. If you're presenting a report or another document, make sure it's written clearly and concisely to ensure the message gets across. Above all, keep your presentation short (10 to 25% of the time, leaving 75 to 90% for discussion and decision). All rights reserved. Error submitting the form. Giving a presentation like that requires more than just charisma. The board is also tasked with a number of other responsibilities, including the following: Creating dividend policies. By clicking the "Continue" button, you are agreeing to the The Board might be particularly worried about the companys long-term exposure to exchange risks, because of the recent evolu-tions on financial markets. Answers to less important questions will become part of the attachments. Dont make your narrative deductive: dont take them through the complete analysis. Presentation of detailed data is not necessary, but district-wide summary data, such as the number of class-size waivers or teacher certification status across the district, would be helpful information for board members to know. Important decisions are preferably adopted unanimously. Assess the feasibility of the overall North America strategy. Presentation slides with simple messages and clear data give a professional feel to your presentation. You are well prepared; you know your stuff. Board members want hard facts. portalId: '6191183', But how can you provide details within the extreme time constraint? Ms. Clarke currently serves on the board of directors of Arthur J. Gallagher, the global insurance brokerage with operations in 56 countries. Step 4 Prepare to be your honest self. Learn more in our Cookie Policy. Board Report Structure. However, when presenting to the board, it is key to link (implicitly or explicitly) security and risk to business elements that the board members value. The fixation felt awkward at times, but that felt like one of my small contributions to society. Directors want to get directly to the heart of the matter. Why is holding regular board meetings important? The purpose of the board is to adopt policies, hires station manager and raise funds. Our Company Ppt PowerPoint Presentation Infographic. It all starts with preparation. Nobody expects you to be infallible. Blog. This is a completely editable PowerPoint presentation and is available for immediate download. Will they interrupt your talk? Designed by Elegant Themes | Powered by WordPress. Too many sides with only a picture and few numbers make your presentation feel puffery. And, unfortunately, your dog wont cut it for this one. Time is money, especially in Board Meetings. This could be cost, expected ROI, or operating margins. Leave policies. Pre-reads are self-standing documents and therefore must have a narrative in full text. A week before the meeting is a good rule of thumb, leaving room for you to respond to initial comments or feedback. Every issue raises a question. This doesnt exactly make for a compelling or engaging presentation. If that happens, thats your cue to pivot. It also allows them to provide feedback on the company's strategies. PowerPoint Presentation Author: Erin McGrath Created Date: 5/18/2017 10:43:30 AM . Contrary to management teams, most Boards have no hierarchical structure. Tell them how you will proceed and how much time you will take. As to how to conduct a board meeting per se, start by setting an energetic and highly positive tone, and check if there's a quorum. When you understand their priorities, you can put together a presentation that speaks directly to them. Rehearse your introductory presentation and make sure that you can easily retrieve information from supporting documents or backup slides. By clicking the "Subscribe" button, you are agreeing to the Free and premium plans, Content management software. Necessary cookies are absolutely essential for the website to function properly. But present your methodology and data as a supporting argument for the conclusions, not as a long introduction to the conclusion. Download the full article here. Knowing this can also help you to frame the presentation in their language. If nobody else did, summarise the conclusion. This way, the focus during the presentation will be on the "why" and not the "how.". Your ending should bring together your key points and leave your audience with actionable steps. It is normal to be stressed in front of the Board. What You Should Include in a Board Presentation (with Examples & A Free Template) Reporting to the board may be daunting, but it's incredibly important. Send your questions, comments and suggestions to me atedouard.gruwez@ttpaw.com, How to make a business presentation impactful, HBR How to present to senior executives, Forbes How to present to Senior Executives, INSEAD A Toolkit for Fair Process Communication. The key is to close strongly, leaving the board confident in your plan and abilities. 140 Views Download Presentation. Find out. By clicking the "" button, you are agreeing to the Then go straight into the heart of the subject and deliver your short presentation. The bulk of the information, goes into the attachments, possibly as Q&A. Risk vs. initiative and the overall risk profile of the organization 4. In my opinion, these pre-reading documents should never be a copy of the presentation slides. Try another search, and we'll give it our best shot. Subscribe to the Marketing Blog below. Presentation by Alice Albright, GPE CEO, to the meeting of the Board of Directors in Dublin, Ireland Download PDF: English (1.51 MB) Focus areas: Governance Tell them how you will proceed and how much time you will take. Download this template to get: 9 board level slides that you can customize based on your unique context. For the Board of your company, LEVNAM industrial vehi-cles, this project is part of a larger strategy to expand the business into North America. Also, touch base with the Executive Director for any items before you work with the secretary on a final and closing record. and Then go straight into the heart of the subject and deliver your short presentation. This category only includes cookies that ensures basic functionalities and security features of the website. In this vein, every piece of your presentation should get you closer to answering these questions: Incorporating these answers into your presentation will set you up for a smoother Q&A session. By engaging with your audience and creating a conversation, youll be able to encourage more collaboration and give a presentation that flows. Read more: 5 Security Questions Your Board Will Inevitably Ask, Boards are becoming increasingly interested in security and risk management; however, theres often a misalignment between what the board needs to know and what security and risk management leaders are able to convey, says Rob McMillan, Managing VP, Gartner. Within that context there is always an issue. Chair of the board. But avoid highly surprising new information. And every Board is different. hbspt.forms.create({ PDF. Our last slide concedes formalities.. Check upfront what the dynamics are and prepare yourself accordingly: Will they interrupt your talk? This distribution should include any lengthy documents that the board needs to read in preparation for the meeting. So, they want to check. Be clear and keep it simple. Don't take critical feedback personally. Such a structure starts with details, numbers and findings, and gradually summarizes into conclusions. During your board of directors presentation, let them know you're on top of the data, and using it to drive forward-looking policies that help the company become better at what it does. Understand your audience. Time is money, especially in Board Meetings. Use leadership skills to allow that conversation to take place in a tone that goes hand in hand with the company's culture. Make sure that this purpose is crystal clear. Doing so might clear an otherwise hectic air during a board meeting. LinkedIn and 3rd parties use essential and non-essential cookies to provide, secure, analyze and improve our Services, and (except on the iOS app) to show you relevant ads (including professional and job ads) on and off LinkedIn. Security and risk leaders will be presenting to the board at least on an annual basis, with some on a more frequent rotation. Summarize the takeaways from the previous Board presentation. Stick to the purpose of your presentation. Treat your board presentation as a three-act playmeaning it should have a clear beginning, middle, and end. A presentation to the. Here's how to make sure yours does the job. If you didnt understand the question, ask for explanation. To close your board meeting, thank everyone present before you call the meeting to adjourn. Example Organizational Board of Director Meeting Agenda Template. Dont have a hidden agenda! Privacy Policy. Directors and Executives are not seeking entertainment. Each of the criteria has been given a weight: We have identified these possible loca-tions: This is the ranking of the locations, based on the selected criteria: Conclusion: Sudbury comes out on top, followed by Ottawa and Toronto. You can start by looking into each board members professional background. However, the approach may vary for presentations. This gives them insight into what's going right and wrong within the company. But when youre tasked with putting together a presentation to a board of directors, the pressures on. Only repeat the conclusion and headlines of your narrative with a few selected details. Messaging and communication are especially important in the current context of a global pandemic. Move on to old, new, or other lines of business and do so orderly, keeping discussions within the scope of the company's best interest. Information that reaches the Board might be biased in many ways. And gradually add further detail. You must summarize your talk in one or two clear, precise sentences. When youre presenting on an entire quarter or even a year, you can cover an endless number of topics. But opting out of some of these cookies may have an effect on your browsing experience. And we made room for financial and operational updates followed by profit & loss charts and milestone displays. Sustainability Responsibilities of the Board Due care Free and premium plans. It needs to be sparse, and simply identify the topics youll cover in the following slides. That issue is the reason why they invited you, a problem that exists, or an opportunity that you have discovered. Your board presentation slides should make ample use of visuals. It feels the natural thing to do, but its wrong. As a tip, sometimes a quick phone call can keep many items from popping in a board meeting. hbspt.cta._relativeUrls=true;hbspt.cta.load(53, '013286c0-2cc2-45f8-a6db-c71dad0835b8', {"useNewLoader":"true","region":"na1"}); Get expert marketing tips straight to your inbox, and become a better marketer. In college, I always made it a point to listen intently to presentations. Consisting of elected individuals who serve as advisors to a corporation, a board of directors acts as a proxy (representative or substitute) for shareholders. Then, practice in front of an audience. Book Review : Presentation Thinking & Design: Create better presentations, quicker. Poor speaking and presentation skills can kill a solid deck in a hurryso how you present is just as important as what you present. That issue is the reason why they invited you, a problem that exists, or an opportunity that you have discovered. The bulk of data and information goes into the attachments (see next step). See pricing, Marketing automation software. Make an impact with your presentation by using graphs, charts, timelines, diagrams, and sales funnels. Aligning such a group of intelligent, authoritative individuals with many, often conflicting, priorities is a subtle process of information, discussion and persuasion. In short, a good executive summary concisely summarizes the report's background, core findings and methods, as well as proposed solutions and actions you want the board to endorse. Who leads the discussion? Slides 3 through 6 should discuss how external events will affect security, an assessment of the existing risk position (this can change depending on acquisitions and other events) and the entire security strategy. Given the little time in the Boardroom, opinions and consensus are often formed prior to the meeting. Copy it, share it, make it your own. Compliance and information. It feels the natural thing to do, but its wrong. Focus on providing short, clear and correct answers. Feel the presence of the Board members in the room. Tech reporter John Brandon argues in Inc. that no presentation requires more than seven minutes. The number one way to keep your board presentation on track is to keep it concise. So naturally, they will be looking out for anything that may impede that process. The deck should include an executive update, financials, performance against agreed upon KPIs, key hires, highlights, and risks. Discussions in the Boardroom then aim at finalizing the consensus and fine-tuning the decision. For example, if success is about board members and/or C-level executives learning about a new technology under consideration, the job is to educate them. Privacy Policy. Since Directors will have read your conclusion upfront, keep your talk short (5-15 minutes). And they knew it too. Above all, minimize the effort necessary to read and understand documents and slides. I. Its also beneficial to keep your visuals simple. Tool #1: Board Matrix. How does this create value in the long run? That said, you want to make the most of your time with them. When it's time to put together your board of directors, you need to know exactly what the role of the board entails. Best of luck running your next board meeting! Nobody expects you to be infallible. This article is a brief guideline for anyone who prepares a presentation to the Board of Directors or to a Board Committee.