EMC 'Extenuating Circumstances' are events that are . You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. After that, it is your work, and we normally see it only in our capacity as examiners. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. HPpuVru0 All IOE EC requests are considered by the IOE EC panel. EMC If you're struggling with situations beyond your control, extenuating circumstances could help. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. and must cover the full period for which you are requestingmitigation. butler county election office phone number / . The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. HA Help us make this site better by telling us what you think about this page, University of East London You can find a guide to submitting your claim on Portico on the UCL website. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. You will also be notified of the outcome of your claim via Portico. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. See the assessment regulations. before 12.00 noon on the due date. However, you have the right to appeal your results via the. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb If you had previous extensions for the same assessment, state the most recent deadline. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. London, E16 2RD The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. Please refer to SHS Faculty for penalties for over-length work. /Tx BMC All illustrations must be discussed in the text. However, you have the right to appeal your results via theAcademic Appeals Procedure. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. How to apply for extenuating circumstances? - faf.vhfdental.com Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Extension approved? where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. EMC Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Advertise a vacancy on our platform today. Work will not be accepted by email. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream You must submit your late evidence no more than four weeks after submitting your EC application. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. . You will also be notified of the outcome of your claim via Portico. '!g^ However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Self-Certified claims must be submitted before the assessment deadline/ date. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream This step-by-step guide will clarify how to do that. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. How to apply for extenuating circumstances? Explained by FAQ Blog Usually, you apply through your subjects department. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Applying for an EC using self-certification. Do Share & Care schemes work for student accommodation? In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Oxford foundation year 2023 - The Student Room student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Were led by studentsand that means youre in charge. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. there will be no penalty for submitting late). If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. EMC This year, students will be allowed to self-certify (apply without formal proof) for an EC . If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". EMC National Student Money Week: Here's how we're supporting you. Source: Shutterstock. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. UCL extends Extenuating Circumstances allowance as part of 'no Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. You should receive a response withinone week of submitting the request for review. Extenuating circumstances - University of Plymouth Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Short-term illness and other Extenuating Circumstances | Students - UCL Work will not be accepted by email. Processing time will depend on the institutions policy, but its usually between one and five working days. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. You can find the full enhanced Extenuating Circumstances procedure here. Source: Kyle Loftus/Unslash. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Read the Extenuating Circumstances regulations before completing this form.2. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Step 2: gather the relevant evidence for your application. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Other universities may prefer to meet with you in person to decide how to move forward. See also Extenuating Circumstances and Reasonable Adjustments (section 10). Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. EMC Make sure that the date you have requested is allowed under the claim type you are submitting. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. At this point it is too late. b`bd`a`%iHg`> syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT how to apply for extenuating circumstances ucl endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. 535 0 obj <>stream how to apply for extenuating circumstances ucl UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Extenuating Circumstances | Students Union UCL Read about our Research Excellence Framework submissions and results. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. You apply for extenuation via an online form. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. PREPARE. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). All discussions will be treated confidentially. Although we encourage you to discuss coursework with others, the final product must be your own work. You will need to provide the additional evidence within four weeks of being contacted. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. This step-by-step guide will clarify how to do that. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) You can find a guide to submitting your claim on Portico on the UCL website. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Section 2.9: If you miss the deadline for EC claims. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. EMC We may be able to support you better through, Submit your EC application as soon as possible. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. EMC Q!GQe#8! Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. No. dissertations refer to the dissertation handbook for specific guidance). HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Police/crime report (a crime number on its own isnotacceptable). Extenuating Circumstances | University of South Wales This will come into effect for 2024 applications (i.e. All Extenuating Circumstances claims must now be submitted on Portico. If you can find evidence, its a good idea to apply for conventional ECs. Extenuating Circumstances | Students Union UCL You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. You can only request deferrals 2 weeks in advance of the event. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Is the claim supported by appropriate evidence? Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. It is your responsibility to ensure that the work is submitted on time. /Tx BMC /Tx BMC Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj startxref You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. The source should always be stated below the table/figure. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. how to apply for extenuating circumstances ucl A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. Extenuating Circumstances'? In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. EMC Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. We live by four promises. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Your evidence will need to cover the full period for which you are requesting mitigation. You can find further guidance on what your evidence should include in UCL's Academic Manual. But life isnt always easy. Self-certified EC claims must be submitted before the assessment deadline/date. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). We are not able to process ECs or respond to queries that are submtited by non-IOE students. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Raise an Extenuating Circumstances claim via the Student Enquiry Centre If youre struggling with situations beyond your control, extenuating circumstances could help. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. You may wish to start by speaking with your personal tutor. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. How to apply for extenuating circumstances? If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Extenuating Circumstances UCL Department of Geography Take a look in your student handbook to find the extenuating circumstance procedure. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply.
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